Official Website of Dingras - The Rice Granary of Ilocos Norte

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Civil Registration services

ABOUT THE SERVICE : Registration of Live Births, Deaths and Marriages within the 30 Day reglementary Period

REQUIREMENTS : For Registration of Births
1.Certificate of Live Birth (Form 102).
2.Marriage Certificate of Parents (For Legitimate Children)

For registration of Death
1.Certificate of Death (Form 103), duly

For Registration of Marriage
1.Certificate of Marriage (Form 97)

Fees to be Paid : None
Service Schedule : Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit the document	Receive and evaluate the document if properly filled out.	5 mins	Maria Teresa P. Aprecio
1	Submit the document	Register in the Registry Book and encode in the computer. Sign and release the document.	10 mins	Maria Teresa P. Aprecio
2	Receive the document		3 mins	Eliza B. AtienzaLocal Civil Registrar

FRONTLINE SERVICE : Late Registration of Birth, Death, Marriage or any Civil
Registration Documents

ABOUT THE SERVICE

A ten (10) day posting period must be observed before the Document applied for is released. Only application with complete Documents will be processed.

BASIC REQUIREMENTS :

1. Negative Certification from NSO on the concerned event (Birth, Death or Marriage)
2. Affidavit of two (2) disinterested person
3. Marriage Certificate if the registrant is married

Birth : Any two (2) of the following:

1. Baptismal Certificate/Certificate of Dedication
2. Voter Registration Record
3. School Record
4. Any Valid Identification Card

Death:

1. A transcription from the records of the hospital where the Event took place or a copy of the attending physician

Marriage:

1. A transcription from the church/court/office where the event
Was solemnized.
2.The client’s original copy if available.

Fees to be Paid : Php 130.00

Service Schedule : Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit requirements	Receive and evaluate the documents	5 mins	Maria Teresa P. Aprecio
1	Submit requirements	Interview client for information needed	5 mins	Maria Teresa P. Aprecio
2	Pay required fee	Issue Official Receipt	5 mins	Angelita Liberty A. Pascual
3	Present the OR	Post the application for 10 days	10 days
4	Receive the document	Sign and release the document after the 10 day posting period	5 mins	Eliza B. Atienza Local Civil Registrar

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Marriage License Application and Issuance

ABOUT THE SERVICE

A ten (10) day posting period must be observed before the Issuance of marriage license.

BASIC REQUIREMENTS :

1. Birth Certificate
2. Parental Consent (18 – 20) or advice (21 – 24)
3. Pre-marriage counseling certificate
4. Divorce or annulment decree, if applicable
5. Death Certificate of Spouse, if widowed
6. Affidavit of Legal Capacity to Marry, for foreigner

Fees to be Paid   : Php 100.00   Marriage Application Fee
                              Php   50.00   Additional License Fee
                              Php     2.00   License Fee
                              Php   85.00   PMC and Family Planning Seminar Fee
                              *payment advised at the MSWD to be paid at the MTO

Service Schedule : Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit requirements	Receive and evaluate the documents and interview client for needed information	10 mins	Maria Teresa P. Aprecio
2	Sign the Marriage Application Form	Type information on the application form and other supporting documents	10 mins	Maria Teresa P. Aprecio
3	Pay required fee	Issue Official Receipt	5 mins	Angelita Liberty A. Pascual
4	Undergo Pre-marriage Counseling	Conduct Counseling ( Family Planning Seminar is available every Tuesday only)	Whole Day	Rodazul Mercy E. Valencia
5	Present O.R.	Post the Application for 10 days	10 days	Eliza B. Atienza Local Civil Registrar
6	Receive Marriage License	Sign and release the document after the 10 day posting period	5 mins	Eliza B. Atienza Local Civil Registrar

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Out of Town Registration and Reporting

ABOUT THE SERVICE

Out-of-Town Registration / Reporting applies to persons whose Vital events (birth, death, marriage) took place outside the Municipality but are not indicated in the Registry Books of that Place and in the records of NSO.

REQUIREMENTS :

Basic:
1.Negative Certification from the NSO
2.Negative Certification from the Office of the Municipal
Civil Registrar where the event took place
3.Affidavit of two (2) disinterested persons
4.Postal Money Order (minimum of Php 300.00)

Birth
1.Baptismal Certificate/Certificate of Dedication
2.Voter’s Registration Record
3.School Record
4.Any valid identification card

Death
1.Transcription from the hospital records/report of the
    attending physician
2.Client’s original copy of the death certificate (if
   available)

Marriage
1.Client’s original copy of the marriage certificate/contract
   (if available)
2.Transcription from the church/court records where the
   event was solemnized

Fees to be Paid : Php 300.00 Postal money order

Service Schedule : Monday to Friday ( 8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit requirements and provide contact number	Receive and evaluate the documents	5 mins	Maria Teresa P. Aprecio
2	Secure PMO (postal money order)	Issue PMO		Phil. Post Personnel
3	Submit the PMO	Receive PMO and process the document	15 mins	Maria Teresa P. Aprecio
3	Submit the PMO	Sign the Affidavit of Delayed Registration (back of COLB)	3 mins	Eliza B. Atienza Local Civil Registrar

		Forward the document for registration/reporting at the Civil Registry Office where the event took place after the 10 day posting period
4	Await advise through phone call or text message	Inform client as soon as the document arrives	3 mins	Eliza B. Atienza Local Civil Registrar
5	Receive the document	Release the document to the client	5 mins	Eliza B. Atienza Local Civil Registrar

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Registration of Legal Instruments

ABOUT THE SERVICE

Legal Instruments are documents (Affidavit of Acknowledgement and Legitimation and Affidavit to Use the Surname of the Father under R.A. No. 9255) that are required to update the birth record of the registrant.

REQUIREMENTS

Basic:
1.Birth Certificate of the Child
   Other requirements
2.Affidavit of Acknowledgement (3 copies) – for
   Acknowledgement
3.Affidavit of Legitimation (3 copies) – for Legitimation
4.Affidavit to Use the Surname of the Father (3copies) if
   client intends to avail of R.A. No. 9255

Note: Only application with complete requirements will be processed.

Fees to be Paid : Php 150.00     per Application per child
                              Php    50.00    Certified True Copy of the Birth Certificate
                              Php    20.00    Sworn Statement Fee/Document

Service Schedule : Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit Basic requirements and the required affidavit	Receive and evaluate the documents	5 mins	Maria Teresa P. Aprecio
2	Sign the Pro-Form AUSF under RA 9255 (by the biological father)	Witness the signing of the document	5 mins
3	Pay required fee	Issue OR	5 mins	Angelita Liberty A. Pascual Or any RCC
4	Submit OR	Receive OR and process document	15 mins	Maria Teresa P. Aprecio
5	Receive the document	Sign and release the document	5 mins	Eliza B. Atienza Local Civil Registrar

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Issuance of Supplemental report

ABOUT THE SERVICE

This service allows the client to have his/her civil registration Document (birth, marriage, death) completed by providing the data for the missing entries.

REQUIREMENTS

1.Document that needs supplemental report (Birth, Death and Marriage Certificate)
2. Affidavit of Supplemental report

Fees to be Paid : Php 220.00     per Application

Service Schedule  : Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit requirements	Receive and evaluate requirements	5 mins	Maria Teresa P. Aprecio
2	Pay required fee at the Treasurer’s Office	Issue Official receipt	5 mins	Angelita Liberty A. Pascual Or any RCC
3	Submit OR	Receive OR and process document	15 mins	Maria Teresa P. Aprecio
4	Receive the document	Sign and release the document	3 mins	Eliza B. Atienza Local Civil Registrar

OFFICE/DEPARTMENT : Office of the Municipal Local Registrar

FRONTLINE SERVICE : Granting of Petition for Change of First Name and
Correction of Clerical Error under RA No. 9048

ABOUT THE SERVICE : This service intends to enable the Change of the First Name of the client when the registered name in the Birth Certificate is ridiculous, tainted with dishonor, extremely difficult to write or pronounce.

REQUIREMENTS : Basic

1.Document (Birth, Marriage, Death) that is subject for change Or correction.
Change of First Name (CFN)

Basic Requirements

1.NBI Clearance
2.Police Clearance
3.Certificate of Employment/Affidavit of Non-Employment

Additional Requirements

4.Baptismal Certificate/Certificate of Non-Employment
5.School Records
6.Voter Registration Record
7.Marriage Certificate (If applicable)
8.Medical record
9.Civil Registry of Ascendants
10.Bank Passbook
11. Passport
12.Any Valid Identification Card
13.Any other document indicating the true and official name
Correction of Clerical error (CCE)
- All available official documents similar to the requirements for the change of name except for the NBI and Police Clearance

Fees to be Paid : Php 3, 000.00 RA 9048 (Change of First Name)
Php 1, 000.00 RA 9048 (Correction of Clerical Error)

Service Schedule : Monday to Friday ( 8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit documents to be corrected including requirements	Receive and evaluate documents	20 mins	Maria Teresa P. Aprecio
		Refer the Petition to the CCR for final approval	5 mins	Eliza B. Atienza Local Civil Registrar
2	Pay the filing fee at the Treasurer’s Office	Issue Official Receipt	5 mins	Any RCC
3	Submit the OR	Receive OR and prepare Notice of Posting		Eliza B. Atienza Local Civil Registrar
4	Let the petition for CFN be published for two (2) consecutive weeks	Publish the petition for CFN	2 weeks	Any publication office w/ in the province
5	Submit the Affidavit of Publication	Receive the affidavit of publication and grant/deny the petition then forward same to NSO for approval	20 mins	Eliza B. Atienza Local Civil Registrar
6	Await advise through phone call	Inform the client as soon as the decision of NSO is received	3 mins	Eliza B. Atienza Local Civil Registrar
7	Receive the certificate of Finality	Release the Certificate of Finality	3 mins	Maria Teresa P. Aprecio
8	Receive the corrected document	Issue annotated document	10 mins	Eliza B. Atienza Local Civil Registrar

FRONTLINE SERVICE : Issuance of Certified True Copy / Machine Copy

ABOUT THE SERVICE : Certified True Copies are provided if the record is available in The Registry Books while machine copies are provided based on the original copy of the documents filed in this office or from the client himself/herself.

Fees to be Paid : Php    50.00    For Local Purpose and Php 100.00     For Abroad

Service Schedule  :Monday to Friday (8:00 am to 12:00 hn, 01:00 pm to 05:00 pm)

STEP	The Client Shall	The Service Provider Shall	Duration of Activity	Name of Service Provider
1	Submit application form	Receive the request/Application form and verify office record	10 mins	Maria Teresa P. Aprecio
2	Pay Required Fees	Issue Official Receipt	5 mins	Any RCC
3	Present Official Receipt	Process Document	5 mins
4	Receive the document	Sign and release the document	3 mins	Eliza B. Atienza Local Civil Registrar